*Board Responsibilities

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All campus ministries that receive support from the BHECM will have a local board of directors or local church committee to fulfill the responsibilities listed below. (See the 2016 Book of Discipline -¶ 634, 4 d (2).  Local boards are not autonomous agencies but are directly accountable to District Superintendents, the BHECM, and the Common Table which are the designated Conference entities in charge of the overall supervision and evaluation of campus ministry personnel, ministries, and funding. The following reflects the general responsibilities of local boards:

  • Establish the leadership structure, goals, and approaches. 
    • Approve a campus ministry constitution that establishes the name, relationships, purpose, membership, government and professional staff. (See Example of a Constitution)
    • Approve by-laws for the board and student governing bodies that clarify overall responsibilities, officers and their election, the executive committee, standing committees and their responsibilities, and guidance pertaining to amendments, revisions and adoptions. (See Example of By-Laws) (See Example of Student Leadership Team By-Laws)
    • Board membership should include those within the campus Christian community who have a stake in the campus ministry.  This will be different for Wesley Foundations and Ecumenical campus ministries. Students should be members. Also consider representatives of local churches that border the campus community, local clergy, and faculty/staff from the university. For ecumenical ministries the local district superintendent or a designated representative is required.
  • Ensure policies and standards are compatible with the BHECM Handbook. (Refer to the BHECM Handbook, Chapters 6 – Campus Ministry Effectiveness and Chapter 7 Local Board Reports)
  • Clearly communicate the campus ministry mission statement and apply it to every aspect of the campus ministry’s programs, operation, and curriculum, along with the vision of the overall ministry.
  • Plan for adequate financial support for the administration of the program of the campus ministry.
  • Establish a budget for the administration of the campus ministry programs and arrange for an annual audit.
  • Provide for adequate staff. This could include the campus minister an administrative assistant and other staff as deemed necessary by the Board.
  • If authorized to own property, see specific guidelines in Chapters 7, 8 & 9 of the BHECM Handbook.
  • As appropriate, interpret the relationships between the College and the campus ministry and also the relationship of the campus ministry to appropriate churches and church groups.
  • For each new board member, provide an adequate orientation to the organization. All board members should a job description consistent with the by-laws.  (See Example of Job Descriptions)
  • Annually evaluate the campus minister’s work. The evaluation should reflect the ministry setting, the length of service of the campus minister, the nature of the local ministry and its expectations and special concerns. (Refer to BHECM Handbook – Chapter 7, Personnel Reports)
  • Annually evaluate the program and goals of the campus ministry. The goals of the ministry should be inclusive of the campus ministry’s philosophy and mission, and expressed as short-term goals (1-5 years) and long-term goals (6 or more years). (See Evaluation Web Page)